Office teams
Clock in from the browser or phone, apply for leave, and get payslips without asking HR.
Why WeHR
Stop stitching HR together.
Attendance in one register, leave on WhatsApp, salaries in a spreadsheet and PF worked out by hand. WeHR puts employee records, attendance, leave, payroll and compliance in one place — so each month starts from the last one.
Without one system
Attendance register.xlsx Leave requests on WhatsApp Salary sheet — final_v3 PF & ESI worked out by hand Payslips made one by one
The same details typed again every month
With WeHR
- Attendance
- Leave
- Payroll
- Statutory
- Self-service
- Reports
Entered once, used everywhere — from the muster to the payslip to the ECR file
The product
Everything your HR team needs. Finally, in sync.
Eight parts of one system, written in plain words — simple enough for a one-person HR team.
1Employees
One record for every employee
Personal and job details, documents, bank, PAN, UAN and ESIC numbers — kept together, with the history of every change.
- Import everyone from Excel in minutes
- Letters from your own templates
- Optional PAN, bank and Aadhaar checks with consent
2Attendance
Attendance the way your teams work
Employees clock in from their phone, punches come in from your biometric machine, or HR marks the whole team — all in one monthly muster.
- Shifts, late marks and night shifts across midnight
- Corrections with approval
- Lock the month before payroll
3Leave
Leave policies that look after themselves
Monthly accrual, carry forward and holidays by location. Employees apply on their phone, or HR records leave from the paper form.
- Manager, then HR approval if you want two levels
- Half days, sandwich rule and encashment
- Balances always up to date
4Payroll
Monthly payroll in a few clear steps
Attendance and leave flow into the salary. Check the calculation, approve it, then send payslips and the bank transfer file.
- Arrears, part-month pay for joiners and leavers
- One-time payments, loans and reimbursements
- Full & final settlement when someone leaves
5Statutory
Statutory files, ready to upload
PF, ESI, PT, LWF and TDS are worked out with the salary. WeHR prepares the files and reminds you before each due date.
- EPFO ECR file and ESIC upload file
- PT and LWF registers by state
- Yearly tax workings and the salary TDS certificate (Form 130, was Form 16)
6Self-service
Employees help themselves
Payslips, leave, attendance and tax declarations on any phone — in the browser, with nothing to install.
- Clock in with location, and a selfie if you ask for it
- Apply for leave and follow it
- Download payslips and declare investments
7Analytics
See your workforce at a glance
Headcount, joiners and leavers, attrition, payroll cost, attendance and leave — for any period, department or location.
- Every figure explains how it is worked out
- Every chart has a table view
- Download it all to Excel
8Onboarding & exits
Smooth first days, clean last days
HR adds the new joiner, or the joiner fills in their own details from a link. When someone leaves, notice period and full & final are worked out for you.
- Joining checklists and offer letters
- Joiners fill in details and documents themselves
- Notice period, gratuity and leave encashment
Indian statutory compliance
Payroll is complicated. Your software shouldn’t be.
Most payroll mistakes happen in the edge cases. WeHR is tested against them every time we release, so the amounts on your challans match what EPFO, ESIC and the tax department expect.
- PF on the right wage ceiling, with arrears worked out on the combined wages
- ESI continues to the end of the contribution period after a raise above ₹21,000
- Maharashtra PT ₹300 in February — never more than the yearly limit in any state
- Labour Welfare Fund for each state, with your own rates if the state revises them
- Old or new tax regime, locked after the first salary as the CBDT circular requires
WeHR · Compliance · October 2026
October payroll · statutory
Worked out from approved payroll. You upload the files on the government portals and pay the challans.
- EPFProvident Fund₹1,92,600 for 118 employeesCalculatedFile readyReminder setDue 15 NovECR text file
- ESIEmployees’ State Insurance₹21,940 for 34 employeesCalculatedFile readyReminder setDue 15 NovESIC upload file
- PTProfessional TaxMaharashtra · ₹200 a month, ₹300 in FebruaryCalculatedRegister readyDue 30 NovState register
- LWFLabour Welfare FundMaharashtra · half-yearly, June and DecemberCalculatedDue in DecemberDue 15 JanHalf-yearly register
- TDSIncome tax on salaryOld or new regime per employee · projected for the yearCalculatedDetails readyDue 7 NovChallan details · quarterly return workings
- WeHR calculates
- PF, ESI, PT, LWF and TDS with each salary
- WeHR prepares
- ECR, ESIC upload file, registers and challan details
- WeHR reminds
- Before every due date, by email and WhatsApp
- You file
- Upload on the government portals and pay the challans
Designed for real Indian workplaces
Offices, field teams, factories and shop floors.
Not everyone sits at a desk or uses an app. Give each group the attendance that fits — and run one payroll for all of them, location by location.
Field and sales teams
Clock in from wherever the day starts, with the location — and a selfie if you ask for it.
Factories and shop floors
Import punches from your biometric machine, run rotating and night shifts, or let HR mark a whole department at once.
Stores and branches
Each location keeps its own holidays and follows its own state’s PT and LWF.
Employee self-service
HR in every employee’s pocket. No app store needed.
Employees open WeHR in their phone’s browser and add it to the home screen. Fewer “what’s my leave balance?” questions for HR, and answers in seconds for everyone else.
- Apply for leave and follow it
- Open and download payslips
- Clock in and check attendance
- Declare investments for tax
- Update details and documents
- Ask HR through the helpdesk
Also on WhatsApp, Slack and Microsoft Teams. When your company switches it on, employees can check leave and payslips, apply for leave and approve their team’s requests by sending a message.
A simple payroll journey
From the muster to the ECR file, one connected month.
Each step uses the one before it. You stay in control: nothing is paid or filed until you check and approve it.
Step 1 · You
Attendance and inputs
Lock the month’s attendance and leave; add one-time payments, arrears and loans.
Step 2 · WeHR
Payroll calculation
Salaries, PF, ESI, PT, LWF and TDS are worked out for everyone.
Step 3 · You
Review and approval
Check warnings and changes from last month, then approve.
Step 4 · WeHR
Payslips and reports
Payslips for employees, salary register and bank transfer file.
Step 5 · WeHR + you
Statutory files
ECR, ESIC file, registers and challan details — ready for you to upload.
Pricing
Simple pricing, per employee.
Billed monthly for active employees. Prices are before GST. Every new company starts with a 14-day free trial of Growth.
Free
Up to 5 employees
₹0per employee
a month
- Up to 5 employees
- Core HR, onboarding, exits & self-service
- Attendance & shifts
- Leave
- Payroll & statutory compliance
- Expenses
- Helpdesk
- Reports & HR analytics
Starter
Core HR, attendance and leave
₹39per employee
a month
- Any number of employees
- Core HR, onboarding, exits & self-service
- Attendance & shifts
- Leave
- Helpdesk
Recommended
Growth
Everything in Starter plus payroll and statutory compliance
₹69per employee
a month
- Any number of employees
- Core HR, onboarding, exits & self-service
- Attendance & shifts
- Leave
- Payroll & statutory compliance
- Expenses
- Helpdesk
- Reports & HR analytics
Pro
Everything in Growth plus priority support
₹99per employee
a month
- Any number of employees
- Core HR, onboarding, exits & self-service
- Attendance & shifts
- Leave
- Payroll & statutory compliance
- Expenses
- Helpdesk
- Reports & HR analytics
- Priority support
- Help moving your data
Compare what each plan includes
| Feature | Free | Starter | Growth | Pro |
|---|---|---|---|---|
| Employees | Up to 5 | Any number | Any number | Any number |
| Core HR, onboarding, exits & self-service | ||||
| Attendance & shifts | ||||
| Leave | ||||
| Payroll & statutory compliance | ||||
| Expenses | ||||
| Helpdesk | ||||
| Reports & HR analytics | ||||
| Employee verification | ||||
| WhatsApp, Slack and Teams assistant | ||||
| Priority support | ||||
| Help moving your data |
Employee verification (PAN, bank account, Aadhaar through DigiLocker, UAN) and background checks are optional add-ons on any plan, charged per check.
More than 200 employees, several branches or moving from another software?
Talk to us for a price for your company and help moving your data.
Questions
Good questions, straight answers.
More answers — how to run payroll, PF and ESIC registration, fixing common messages — in the full FAQ.
Ask us something elseHow does pricing work?
You pay per active employee per month, billed monthly in advance. Prices are before GST, and employees who have left are not counted. Optional add-ons, such as employee verification, are charged per use and added to your next invoice.
Is there a limit on the number of employees?
The Free plan is for up to 5 active employees. Paid plans have no limit. If you have more than 200 employees or several branches, talk to us for a price for your company.
Does WeHR file PF, ESI and tax returns for us?
No. WeHR calculates PF, ESI, PT, LWF and TDS every month and prepares the files and challan details — the EPFO ECR file, the ESIC upload file, PT and LWF registers and tax workings. You (or your accountant) upload them on the government portals and pay the challans. WeHR reminds you before each due date.
Which states are covered for PT and LWF?
Professional Tax and Labour Welfare Fund rules are built in for the states that levy them, and each location follows its own state. You can enter a revised rate yourself if a state changes it before we do.
Do my employees need to install an app?
No. WeHR works in the phone’s browser, and employees can add it to the home screen so it opens like an app. When your company switches it on, employees can also check leave and payslips and apply for leave by messaging WeHR on WhatsApp, Slack or Microsoft Teams. If some staff don’t use phones at all, HR can mark attendance and record leave for them.
Can I bring my data from Excel or another HR software?
Yes. Employees can be imported from Excel and biometric punches from your machine’s export. If you move in the middle of the year, you can bring opening leave balances and the salary paid so far, so leave and income tax are right from the first month. Pro customers get help with the move.
How long does setup take?
The setup guide — company details, legal entity, locations and departments — takes about 10 minutes. Then import your employees and add their salaries. A “Getting started” list on the home page shows what is left, and links straight to each step.
What support do I get?
Owners and HR admins raise a ticket from Help → WeHR support and get a ticket number by email; every reply is emailed and shows in WeHR. The guides and FAQ cover the everyday tasks. Pro customers get priority support.
What happens after the trial? Can I cancel?
The trial lasts 14 days with no card needed. After it, choose a plan — or stay on Free if you have 5 employees or fewer. Plans are monthly, and you can close your account any time in Settings → Company; fees already paid aren’t refunded for part of a month. If an invoice isn’t paid, the account becomes read-only after a 7-day grace period — nothing is deleted.
Where is my data kept?
Everything travels over encrypted connections, and each company’s data is kept separate at the database level. Passwords are stored as one-way hashes, and every change is recorded in an audit log.
Less HR administration. More time for your people.
Bring your people, payroll and HR processes together with WeHR.
14-day free trial · No credit card · Free for up to 5 employees