HR toolkit · Letter templates
HR letter templates
The same letters every WeHR company starts with. Fill in the blanks yourself, or let WeHR fill them for each employee.
- letters
- 6letters
- or copy text
- Wordor copy text
- no sign-up
- ₹0no sign-up
A starting point, not legal advice. Have your adviser check it against your appointment terms, standing orders and the laws that apply to you.
Hiring and joining
Before and on day one
- Offer letterRole, pay and joining date, for the candidate to accept.With pay break-upUse template
- Appointment letterTerms of employment on joining. The Labour Codes expect every worker to get one.With pay break-upUse template
- Confidentiality agreementProtects company information during and after employment.One pageUse template
During employment
While they work with you
How to use
From template to signed letter
- 1
Open the letter
Each template shows the full text, with your details in [square brackets].
- 2
Copy or open in Word
Paste it into your letterhead, or download a Word file to edit.
- 3
Sign and keep a copy
Print, sign and file it. Keep the employee’s acknowledgement too.
Or let WeHR do it
Make each letter in seconds
WeHR fills in names, dates, designation and the salary break-up from the employee’s record.
- Letters numbered and kept on the employee’s file
- Salary break-up annexure from the actual pay structure
- Edit the templates once for your company
- Employees see their letters in My space